The Best SaaS Management Software for 2025

Table of Contents

• Best SaaS Management Platforms List
• Why SaaS Management Matters More Than Ever in 2025?
• How I Evaluated These SaaS Management Platforms?
• Top 15 SaaS Management Platforms for 2025
• Why Choose AlphaSaaS?
• FAQs
• Final Thoughts

SaaS management is mission-critical in 2025 as companies juggle 100+ cloud apps across departments. This guide reviews the 15 best SaaS management platforms including AlphaSaaS, Zluri, Zylo, CloudEagle, BetterCloud, Torii, Cledara, Josys, Okta, Mesh Payments, Spendflo, Productiv, Trelica, Sastrify and Lumos, focusing on app discovery, license optimization, spend visibility, and ease of implementation. This blog helps finance and IT leaders choose the right SaaS management software to cut waste, boost ROI, and take control of their SaaS stack.

Cut waste. Control spend. Gain visibility.

SaaS management is a top priority for companies in 2025, striving for operational efficiency. With rapid adoption of cloud-based tools across every department, from marketing and sales to HR and finance, organizations are now facing a new challenge: How do we manage it all efficiently?

The average mid-market company uses over 100 SaaS applications. But without a centralized way to track usage, licenses, spend, and renewals, critical questions go unanswered:

• Are we paying for tools no one uses?
• Do we have duplicate or redundant SaaS subscriptions?
• Are we exposed to shadow IT risks?
• Who owns what and are we compliant?

This is where SaaS management platforms step in.

A modern SaaS management solution helps companies gain visibility into every application in use, uncover hidden tools, optimize software license costs, automate IT workflows, improve security, and eliminate waste. For finance, procurement, and IT teams alike, SaaS management is no longer a nice-to-have; it's a must-have to drive operational efficiency and cost control.

In this guide, we’ve reviewed the top SaaS management platforms, each offering unique strengths, from instant app discovery to advanced compliance, vendor governance, and budgeting tools.

Whether you’re a CFO focused on SaaS spend optimization or an IT leader managing software governance and automation, the right SaaS management software can transform your operations. IT leaders play a critical role in enabling effective SaaS management.

We’ve compared and analyzed: AlphaSaaS, Zluri, Zylo, CloudEagle, BetterCloud, Torii, Cledara, Josys, Okta, Mesh Payments, Spendflo, Productiv, Trelica, Sastrify and Lumos, so you can choose the best fit for your business.

Best SaaS Management Platforms by Categories

Here’s a list of the best SaaS management platforms:

• AlphaSaaS — SaaS management platform for instant visibility and fast ROI
• Zluri — SaaS management platform with deep integrations for license optimization
• Zylo — Best for vendor and contract management at enterprise scale
• CloudEagle — SaaS tool for secure procurement and IT-finance collaboration
• BetterCloud — Best for IT compliance and workflow automation
• Torii — No-code SaaS workflow automation for IT teams
• Cledara — Budgeting and subscription control tool for small teams
• Josys — Comprehensive IT asset and SaaS lifecycle management
• Okta — Secure identity and access management for enterprises
• Mesh Payments — Real-time expense management and tracking
• Spendflo — Optimized SaaS procurement and cost management
• Productiv — Data-driven SaaS usage analytics and optimization
• Trelica — Collaborative SaaS management for teams
• Sastrify — Efficient SaaS procurement and cost savings
• Lumos — Automated access management and compliance

Why SaaS Management Matters More Than Ever in 2025?

SaaS growth has reached a point where better management is no longer optional. The benefits of SaaS speed, scale, and simplicity are now shadowed by issues like:

• Underutilized licenses
• Duplicate tools across teams
• Shadow IT risk
• Missed renewals and surprise bills

Effective SaaS management is more than just cost control, it can directly drive business success. The right SaaS management platform can solve all of that, if you choose the right one.

How I Evaluated These SaaS Management Platforms?

To identify the best SaaS management platforms, I used a hands-on and research-backed approach. I tested free trials of SaaS management tools wherever available, evaluating each on:

• SaaS discovery
• Spend visibility
• License optimization
• Ease of use
• Scalability
• Integrations

To add further depth, I analyzed verified user reviews on G2 and Gartner, and spoke to finance and IT leaders to understand daily usability and long-term ROI. The result? A curated shortlist of platforms that truly solve SaaS sprawl.

Comparison Table

Top 15 SaaS Management Platforms for 2025

1. AlphaSaaS — Best for Fast ROI and 100% App Visibility

G2 Rating: ★4.9
AlphaSaaS helps companies discover every SaaS app in use, eliminate waste, and maximize ROI from their software stack.

Key Features:

• AI-based App Discovery (no integrations required)
• App Health Card with usage, cost, and employee feedback
• In-app employee surveys to assess app value and training needs
• Duplicate app detection and license optimization
• Zero setup complexity, live in 6 minutes

Best for: Mid-market companies that need fast, actionable insights.
Pricing: Contact for quote

Pros:

• ✅ Fastest implementation (6 minutes)
• ✅ Complete app visibility including shadow IT
• ✅ Actionable insights from employee feedback

Cons:

• ❌ Still in beta with some features being rolled out
• ❌ Limited compliance and security tooling

2. Zluri — Best for License Optimization via Integration

G2 Rating: ★4.6
Zluri is a SaaS management platform that helps IT teams discover, manage, and optimize their entire software stack.

Key Features:

• Automated user provisioning and deprovisioning
• License right-sizing with usage insights
• App discovery through integrations
• Renewal workflows and alerts

Best for: IT and procurement teams looking for granular license data
Pricing: Contact for pricing

Pros:

• ✅ Strong integration coverage
• ✅ Effective license management
• ✅ Automated provisioning workflows

Cons:

• ❌ Slower time-to-value compared to no-integration platforms
• ❌ Heavy reliance on supported integrations

3. Zylo — Best for Vendor Management and Compliance at Scale

G2 Rating: ★4.8
Zylo is an enterprise SaaS management platform that helps organizations optimize software spend and improve governance.

Key Features:

• Centralized SaaS contract repository
• Usage analytics tied to spend
• Compliance and renewal tracking
• Vendor negotiation and cost benchmarking

Best for: Teams managing 50+ SaaS contracts
Pricing: Free trial available

Pros:

• ✅ Excellent for contract visibility and vendor optimization
• ✅ Strong compliance and renewal features

Cons:

• ❌ Complex setup for smaller teams
• ❌ Pricing may be high for mid-market budgets

4. CloudEagle — Best for Security-First Procurement and Vendor Control

G2 Rating: ★4.7
CloudEagle is a SaaS procurement and management platform that helps businesses optimize software spend and streamline vendor management

Key Features:

• Automated SaaS discovery and spend tracking
• Vendor onboarding, risk, and renewal management
• SSO, IAM, and role-based access
• Security policy enforcement

Best for: IT and finance teams focused on secure vendor governance
Pricing: Starts at $2,000/month

Pros:

• ✅ Combines procurement, security, and vendor governance
• ✅ Offers professional services for contract negotiation

Cons:

• ❌ Long implementation cycle
• ❌ Higher cost of ownership

5. BetterCloud — Best for Workflow Automation and IT Compliance

G2 Rating: ★4.4
BetterCloud is a SaaS management and security platform that automates user lifecycle management and enforces data protection policies.

Key Features:

• Workflow automation for onboarding/offboarding
• Security policies and identity management
• SaaS usage analytics
• Role-based access controls

Best for: IT-heavy teams in regulated industries
Pricing: Custom quote

Pros:

• ✅ Advanced automation for IT teams
• ✅ Compliance and access management

Cons:

• ❌ Complexity in setup and configuration
• ❌ Limited to integrated apps via API

6. Torii — Best for No-Code SaaS Workflow Automation

G2 Rating: ★4.5
Torii is a SaaS management platform that gives IT and finance teams visibility into their software stack to reduce spend and improve governance.

Key Features:

• Shadow IT detection
• Onboarding/offboarding automation
• Contract and renewal workflows
• App usage tracking

Best for: IT teams seeking easy workflow automation
Pricing: Free trial available

Pros:

• ✅ No-code automation tools
• ✅ Good discovery and renewal workflows

Cons:

• ❌ Limited financial analytics
• ❌ Setup still requires IT involvement

7. Cledara — Best for Budgeting and Subscription Control

G2 Rating: ★4.6
Cledara is a SaaS purchasing and management platform that helps teams buy, manage, and track all their software subscriptions in one place.

Key Features:

• SaaS budget and forecasting dashboard
• Virtual cards for software spend
• Renewal alerts and payment tracking
• SaaS app directory and approval workflows

Best for: Small teams that want tighter control over software costs
Pricing: Starts at $75/month

Pros:

• ✅ Easy to implement and use
• ✅ Great for controlling SaaS spend
• ✅ Finance-friendly dashboard

Cons:

• ❌ Limited automation
• ❌ Manual discovery limits scalability

8. Josys — Best for IT Asset & SaaS Lifecycle Management

G2 Rating: ★4.6
Josys centralizes the management of IT devices and SaaS applications, streamlining operations and enhancing security.

Key Features:

• Centralized IT asset and SaaS management
• Seamless integration with major cloud services like Google Workspace
• Automated onboarding and offboarding processes
• License visualization and renewal alerts

Best for: Organizations seeking comprehensive IT and SaaS lifecycle management Pricing: Custom pricing based on organizational needs

Pros:

• ✅ Improves operational efficiency
• ✅ Enhances security and compliance
• ✅ Automates account management

Cons:

• ❌ Limited support for niche tools
• ❌ Initial setup can be time-consuming for large setups

9. Okta — Best for Identity and Access Management

G2 Rating: ★4.6
Okta provides robust identity management solutions, including single sign-on and adaptive authentication, enhancing security and user experience.

Key Features:

• Single sign-on (SSO) across multiple applications
• Adaptive multi-factor authentication
• Lifecycle management for user access
• Integration with thousands of applications

Best for: Enterprises requiring secure and scalable identity management Pricing: Custom pricing based on organizational needs

Pros:

• ✅ Enhances security with adaptive authentication
• ✅ Simplifies user access across applications
• ✅ Scales efficiently with organizational growth

Cons:

• ❌ Limited offline access
• ❌ Occasional performance issues reported

10. Mesh Payments — Best for Real-Time Expense Management

G2 Rating: ★4.6
Mesh Payments offers a comprehensive platform for managing corporate expenses, providing real-time insights and streamlined processes.

Key Features:

• Real-time tracking of corporate expenses
• Virtual and physical card issuance
• Automated receipt collection and matching
• Integration with ERP systems for seamless reconciliation

Best for: Businesses seeking efficient and transparent expense management Pricing: Free plan available; Premium at $10/month; Enterprise pricing upon request

Pros:

• ✅ Intuitive and user-friendly interface
• ✅ Streamlines expense reporting and approvals
• ✅ Enhances control over corporate spending

Cons:

• ❌ Receipt authorization issues reported
• ❌ Limited integration flexibility with some tools

11. Spendflo — Best for SaaS Procurement and Cost Optimization

G2 Rating: ★4.6
Spendflo simplifies SaaS procurement and management, offering insights to optimize software spending and vendor relationships.

Key Features:

• Centralized SaaS procurement workflows
• Real-time license management
• Vendor negotiation and renewal advisory
• Dynamic license management with usage insights

Best for: Mid to large-sized businesses aiming to optimize SaaS spending Pricing: Starts at $18,000/year; higher tiers available based on SaaS spend

Pros:

• ✅ Provides clear insights into software subscriptions
• ✅ Enhances vendor management and negotiations
• ✅ Offers robust customer support

Cons:

• ❌ Integration challenges with less common tools
• ❌ Advanced analytics features could be improved

12. Productiv — Best for SaaS Usage Analytics and Optimization

G2 Rating: ★4.6
Productiv delivers deep insights into SaaS usage, helping organizations optimize software investments and manage renewals effectively.

Key Features:

• Granular insights into employee app engagement
• Automated renewal workflows and alerts
• License management with rightsizing recommendations
• Shadow IT and compliance risk detection

Best for: Enterprises seeking data-driven SaaS management Pricing: Custom pricing based on organizational needs

Pros:

• ✅ Provides comprehensive usage analytics
• ✅ Automates renewal processes
• ✅ Enhances compliance and governance

Cons:

• ❌ Complex interface for new users
• ❌ Challenges in handling cross-department contracts

13. Trelica — Best for Collaborative SaaS Management

G2 Rating: ★4.7
Trelica offers a collaborative platform for managing SaaS applications, focusing on user engagement and streamlined workflows.

Key Features:

• Automated SaaS discovery and inventory
• User engagement tracking and analytics
• Workflow automation for approvals and renewals
• Integration with SSO and financial systems

Best for: Organizations emphasizing collaborative SaaS governance Pricing: Custom pricing based on organizational needs

Pros:

• ✅ Enhances collaboration across departments
• ✅ Provides clear visibility into SaaS usage
• ✅ Streamlines approval and renewal processes

Cons:

• ❌ Limited customization options
• ❌ Integration setup can be complex

14. Sastrify — Best for SaaS Procurement and Cost Savings

G2 Rating: ★4.5
Sastrify centralizes SaaS procurement, offering tools to manage contracts, track renewals, and negotiate better deals.

Key Features:

• Centralized management of SaaS contracts and renewals
• Shadow IT discovery through ERP/SSO integrations
• Usage analytics for up to 200 users
• Vendor negotiation support

Best for: Companies aiming to streamline SaaS procurement and reduce costs Pricing: Starts at €750/year

Pros:

• ✅ Simplifies SaaS contract management
• ✅ Provides proactive renewal reminders
• ✅ Offers vendor negotiation assistance

Cons:

• ❌ Initial data setup can be time-consuming
• ❌ Potential for excessive notifications

15. Lumos — Best for Access Management and Compliance

G2 Rating: ★4.8
Lumos focuses on access management, providing tools to automate onboarding/offboarding and ensure compliance across SaaS applications.

Key Features:

• Automated user provisioning and deprovisioning
• Access reviews and compliance reporting
• Integration with HR and IT systems
• Real-time visibility into user access across applications

Best for: Organizations prioritizing secure and compliant access management Pricing: Custom pricing based on organizational needs

Pros:

• ✅ Enhances security through automated access controls
• ✅ Simplifies compliance reporting
• ✅ Integrates seamlessly with existing IT infrastructure

Cons:

• ❌ Limited public information on pricing
• ❌ May require significant setup for complex environments

Why Choose AlphaSaaS?

When it comes to SaaS management, AlphaSaaS isn’t just another tool—it's your fast-track solution for gaining 100% visibility and maximizing ROI from your SaaS stack.

Why AlphaSaaS Stands Out:

Zero Setup Complexity:
AlphaSaaS is live in under 6 minutes, with no integrations required. This means you can start uncovering insights and optimizing your SaaS usage almost immediately without waiting months for complex setups.

AI-Powered App Discovery:
Our AI-based app discovery doesn't require existing integrations, which makes it the fastest and most efficient way to gain complete visibility into your entire SaaS environment. No need to worry about manual data entry or complicated integration processes.

Employee Feedback Integration:
AlphaSaaS is the only platform that combines usage data with employee feedback via in-app surveys. This unique feature helps you assess the true value of each tool and identifies areas for improvement or training needs, so you can make informed decisions that directly impact your bottom line.

Comprehensive Insights for All Teams:
From finance to IT to Asset Management teams, AlphaSaaS delivers insights that matter. Track underutilized licenses, detect redundant apps, optimize spend, and improve efficiency—all in one platform. It's the most actionable SaaS management tool for mid-market companies looking to cut costs and boost productivity.

With AlphaSaaS, you get fast ROI with zero complexity, a feature-rich platform that requires no integrations, and the deepest visibility into your SaaS stack.

FAQs: Choosing the Right SaaS Management Software

1. What is SaaS management software?

SaaS management software helps companies discover, manage, and optimize their software-as-a-service tools. It ensures visibility into usage, spend, compliance, and security.

2. Do I need a SaaS management tool if I only use 10–15 apps?

Yes, even smaller stacks can lead to waste and inefficiency. A SaaS management tool helps eliminate redundant tools, enforce renewal policies, and track spending accurately.

3. What’s the fastest platform to implement?

AlphaSaaS offers the fastest time-to-value, going live in under 10 minutes without requiring integrations.

4. Which tool is best for finance teams?

Cledara and AlphaSaaS provide the most finance-friendly insights, with budgeting dashboards and cost optimization features.

5. Which tool is most secure and compliance-ready?

BetterCloud and CloudEagle offer strong access control, policy enforcement, and compliance features.

6. Can these tools replace my procurement process?

Some (like CloudEagle and Zylo) integrate closely with procurement and can augment your process with automation and analytics.

Final Thoughts

In 2025, efficient SaaS management is not a luxury—it’s a necessity. As companies juggle dozens or even hundreds of software tools, the right SaaS management solution can mean the difference between wasted spend and optimized ROI.

For most organizations, AlphaSaaS offers the perfect balance of speed, simplicity, and deep insights. With AI-powered App Discovery (no integrations required), it provides 100% visibility in just 6 minutes. Its unique App Health Card, which combines usage data with employee feedback, helps you not only see what apps you have but also understand which ones actually deliver value.

But every organization has unique needs. Depending on your goals, you might consider these options:

• AlphaSaaS: Fastest implementation and complete app visibility with zero setup complexity. Perfect for companies that want to optimize SaaS spend quickly without complex integrations.
• Zluri: Ideal for those needing strong license optimization through deep integrations.
• Zylo: Best for large organizations focused on vendor and contract management at scale.
• CloudEagle: Perfect for security-conscious teams needing procurement and vendor governance.
• BetterCloud: Designed for IT teams seeking advanced automation and compliance.
• Torii: A no-code platform for IT teams needing workflow automation without complex setup.
• Cledara: Best for small teams focused on budgeting and subscription control.
• Josys: For organizations that want to centralize IT asset and SaaS lifecycle management.
• Okta: The go-to choice for identity and access management at an enterprise scale.
• Mesh Payments: Excellent for real-time expense management and spend tracking.
• Spendflo: A strong choice for procurement teams optimizing SaaS spending.
• Productiv: Best for data-driven SaaS usage analytics and license rightsizing.
• Trelica: Ideal for collaborative SaaS management with workflow automation.
• Sastrify: Designed for companies looking to streamline procurement and save costs.
• Lumos: The top choice for access management and compliance automation.

Whether your focus is fast implementation, compliance, cost optimization, or seamless user management, there’s a tool tailored to your needs.

However, many myths still hold teams back from embracing SaaS platforms. Whether it’s fear of complexity or concerns over ROI, these misconceptions are outdated. Explore key strategies to improve your overall SaaS management approach.

✅ Want to Turn SaaS Chaos Into Clarity?

If you’re looking for the fastest route to complete visibility, actionable insights, and true app value measurement, AlphaSaaS is the clear winner.

Start with AlphaSaaS and get complete visibility in under 6 minutes.