case study
Hotelogix Saves $55K
by Streamlining SaaS with AlphaSaaS
Hotelogix, a global leader in hospitality software solutions, operates with a team of 289 employees across multiple departments. As a SaaS-driven organization, their reliance on software tools spans critical functions like CRM, project management, and customer support.
Hotelogix, a global leader in hospitality software solutions, operates with a team of 289 employees across multiple departments. As a SaaS-driven organization, their reliance on software tools spans critical functions like CRM, project management, and customer support. Despite a carefully planned tech stack, inefficiencies in SaaS usage—duplicate tools, underutilized licenses, and unused applications—were costing Hotelogix significant resources. By partnering with AlphaSaaS, Hotelogix optimized their SaaS spending and identified tangible savings in just a few months.
- Total SaaS Spend:$213,000 annually
- Applications Used:67
- Departments Assessed:6 (e.g., Sales, Marketing, IT, Support, etc.)
Key Insights Discovered via AlphaSaaS App Discovery:
Duplicate Tools: $16,000 (7.5% of spend)
Example: Two project management tools (Asana & Monday.com) were active simultaneously.
Underutilized Licenses: $25,000 (11.7% of spend)
Example: 40 premium licenses for a design tool were allocated, but only 18 were actively used.
Unused Applications: $14,000 (6.6% of spend)
Example: A webinar hosting tool purchased during the pandemic was no longer in use.
Actions Taken
Using AlphaSaaS’s Usage Analytics and Employee Feedback Surveys, Hotelogix adopted a structured approach to reduce inefficiencies:
Eliminated Duplicate Tools: Consolidated their project management tools, saving $16,000 annually.
Optimized Licensing: Reallocated and right-sized licenses based on actual usage, saving $25,000.
Decommissioned Unused Apps: Removed redundant tools, saving $14,000 annually.
Monitored Usage Continuously: Introduced AlphaSaaS dashboards to maintain visibility on app usage trends.
Employee Feedback Surveys: Identified essential tools for retention and revealed training needs, improving employee satisfaction with SaaS tools.
Results (Within 3-4 Months)
| Metric | Before AlphaSaaS | After AlphaSaaS | Net Impact |
|---|---|---|---|
| Total SaaS Spend | $213,000 | $158,000 | $55,000 saved (25%) |
| Number of Applications | 67 | 58 | Reduced by 13% |
| Employee Satisfaction (Tools) | 70% | 88% | 18% Increase |
| Time Spent on SaaS Reviews | Manual (8+ hrs/mo) | Automated (2 hrs/mo) | 75% Time Saved |
Complimentary Value Add from AlphaSaaS
Usage Analytics Impact
AlphaSaaS’s detailed Usage Analytics helped Hotelogix align their SaaS spend with actual business requirements, ensuring every tool delivered measurable ROI. These insights also streamlined future procurement decisions.
Employee Feedback Survey Impact
By leveraging Employee Feedback Surveys, Hotelogix:
- Increased adoption rates for key tools by 22% through targeted training.
- Improved overall productivity by ensuring employees had access to tools they found most effective.
- Identified opportunities to re-negotiate contracts with SaaS vendors, unlocking potential future savings.
“AlphaSaaS transformed how we approach SaaS management. Their insights helped us save $55,000 in just a few months, and their feedback tools ensured our teams are empowered with the right software. This partnership has brought both financial and operational value.”
Conclusion
Hotelogix’s experience with AlphaSaaS highlights the importance of a structured SaaS management strategy. With $55,000 saved in the first few months and an optimized application portfolio, Hotelogix continues to realize value from its SaaS investments.
